Privacy Policy
NL College of Nurses
The NL College of Nurses (“the College,” “we,” or “us”) respects your privacy and is committed to protecting your personal information.
Our privacy practices are guided by the principles set out in the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable legislation in Newfoundland and Labrador.
This Privacy Policy applies to your use of the NL College of Nurses website (the “Website”), including any content, services, or features offered through it. By using this Website, you agree to the terms of this Privacy Policy.
In addition to this Policy, the College is subject to privacy and confidentiality obligations under applicable legislation, including the Nurses Act, and related bylaws and regulatory requirements.
Personal Information
Personal information means information about an identifiable individual. It does not include business contact information such as a person’s name, title, business address, or telephone number used in a professional capacity.
Why We Collect Personal Information
The College collects personal information to carry out its regulatory mandate, including:
- Processing applications for registration and licensure
- Administering regulatory programs (e.g., continuing competency, quality assurance, conduct processes)
- Responding to inquiries and providing information
- Maintaining records related to registrants and applicants
- Communicating updates, notices, and regulatory information
We only collect personal information that is necessary for these purposes.
How We Collect Personal Information
We collect personal information by lawful and fair means, and only with consent where required.
Information You Provide to Us
You may provide personal information when you:
- Complete forms on the Website
- Submit applications or documentation
- Contact the College by email or through online forms
- Subscribe to updates or communications
- Provide feedback or participate in surveys
We use this information to respond to your request, provide services, and support our regulatory functions.
Information Collected Automatically
When you visit our Website, we may collect limited technical information using tools such as Google Analytics. This may include:
- IP address
- Browser type and device information
- Pages visited and time spent on the Website
This information is used for statistical and operational purposes to improve the Website. It is not used to identify individuals unless required for security or legal reasons.
Cookies
The Website uses cookies to enhance user experience and collect usage data. Cookies help us understand how visitors use the site and allow us to improve functionality.
You can adjust your browser settings to refuse cookies; however, this may affect how the Website functions.
Email Communications
If you contact us by email, we may retain your email address, message content, and our response.
The College does not sell, rent, or share email addresses for marketing purposes. Any email communications sent by the College comply with the Canadian Anti-Spam Legislation (CASL) and include options to unsubscribe where applicable.
Email Terms and Conditions
College email and any attachments are intended only for the named recipient(s) and may contain confidential and/or privileged information. If you have received a message in error, please notify the sender immediately and delete this email from your system. Any unauthorized use, disclosure, or distribution is prohibited.
Please note that email communication is not secure and may be subject to interception.
The NL College of Nurses does not accept responsibility for any changes made to this message after it has been sent.
Regulatory Communications
As part of its mandate, the College communicates important regulatory information to registrants, including updates related to standards, registration requirements, and professional obligations. Certain communications are considered required for the safe and competent practice of nursing. Registrants are expected to review these communications and may not be able to opt out of receiving them.
Collection from Third Parties
In carrying out our regulatory functions, we may collect personal information from third parties where authorized or required, including:
- Educational institutions
- Employers or references
- Other regulatory bodies
- Government departments or agencies
How We Use Your Information
We use personal information to:
- Deliver regulatory services and administer programs
- Communicate with applicants, registrants, and the public
- Maintain accurate records
- Meet legal and regulatory requirements
- Improve our services and Website
We do not use personal information for commercial marketing purposes.
Disclosure of Information
The College does not sell or trade personal information.
We may disclose personal information:
- As required or authorized by law
- To fulfill our regulatory mandate
- To service providers who support our operations (under appropriate safeguards)
- In connection with investigations, legal proceedings, or enforcement actions
Security Measures
We use appropriate administrative, technical, and physical safeguards to protect personal information against loss, theft, unauthorized access, disclosure, or misuse.
While we take reasonable steps to protect information, no method of transmission over the internet is completely secure.
Access and Correction
You have the right to request access to your personal information and request corrections if it is inaccurate or incomplete.
Requests can be made by contacting the College using the information below.
Retention of Information
Personal information is retained only as long as necessary to fulfill the purposes for which it was collected and to meet legal and regulatory requirements.
Privacy Policy Changes
This Privacy Policy may be updated from time to time. The most current version will always be posted on the Website.
Contact Information
If you have any questions about this Privacy Policy or wish to access or correct your personal information, please contact:
Brenda Carroll – Privacy Officer
NL College of Nurses
1033 Topsail Road, Mount Pearl, NL
BCarroll@nlcn.ca
(709) 753-6040
Effective Date
Effective Date: April 15th, 2026